Weddings at Wilderness Road State Park
8051 Wilderness Rd., Ewing, VA 24248; Phone: 276-445-3065; Email: WildernessRoad@dcr.virginia.gov
Escape from the hustle and bustle of modern life, reconnect with nature and relive the spirit of adventure that once defined the American frontier at Wilderness Road State Park. Stepping onto its historic grounds, visitors are greeted by the echoes of centuries past, when pioneers once traversed the wilderness on their journey westward. For outdoor enthusiasts, the park's hiking and biking trails provide an opportunity to explore the breathtaking scenery of the Appalachian Mountains. This 327-acre park has indoor and outdoor venue options for small-to-large-sized weddings.
Park Amenities
- Indoor space
- Outdoor space
- Kitchen facilities
- ADA accessible
- Group campground
- Picnic shelters
- Visitor center
Locations for Ceremonies and Receptions
Amphitheater
Dimensions: n/a
Ceremony Guests: 100+ guests, depending on seating
Reception Guests: n/a
Amenities and Specifics
- There are no amenities provided for outdoor ceremonies at the amphitheater. Decorations, sound equipment, etc., must be provided by and set up by the wedding party.
- The amphitheater provides uncovered seating for 90 guests and enough standing room for 60 additional guests. Chairs can be set up for the additional guests; however, they must be removed immediately after the ceremony.
Fees
Amphitheater (8 a.m.-dusk)
- $90 + tax
- $25 Special Use Permit fee
- Standard parking fees (Parking fees are waived if the amphitheater is rented in conjunction with the Karlan Mansion.)
Karlan Mansion
Dimensions: n/a
Ceremony Guests: 75 guests (indoors), 100 guests (outdoors)
Reception Guests: 75 guests (indoors), 100 guests (outdoors)
Facilities
- Catering kitchen: Glass cooktop, double oven, warming oven, microwave oven, ice maker, dishwasher, refrigerator, coffee and tea makers.
Amenities and Specifics
- Tables, chairs and linens are available for rent.
Fees
Package 1: Karlan Mansion (8 a.m.-10 p.m.) includes interior only
- $425 + tax
- $150 + tax deposit required
- $25 Special Use Permit fee
Package 2: Karlan Mansion (8 a.m.-10 p.m.) includes tables, chairs and linens for 50 people, 20x40 tent and two hours the day before for set up (if available)
- $700 + tax
- $150 + tax deposit required
- $25 Special Use Permit fee
Package 3: Karlan Mansion (8 a.m.-10 p.m.) includes tables, chairs and linens for 75 people and a 20x40 tent
- $1,075 + tax
- $25 Special Use Permit fee
Package 4: Karlan Mansion (8 a.m.-10 p.m.) includes tables, chairs and linens for 100 people and a 20x40 tent
- $1,325 + tax
- $150 + tax deposit required
- $25 Special Use Permit fee
Other
- Two-hour rehearsal block for the previous day (if available): $50 (Can be added to package 1)
- 8 a.m. - 8 p.m. additional day: $150 (Can be added to packages 3 or 4)
- 12x12 dance floor: $125 (Can be added to any package)
- 20x40 tent: $350 (Can be added to package 1)
- 4-hour solarium rental: $250 (cannot be added to packages)
Note: If your event goes beyond the permitted end time, an additional $150.00 + tax will be charged for each hour.
Rental Terms of Agreement
Special Use Permit
Service Providers
To view the availability of local florists, caterers, photographers, bakeries, etc., please visit our local chamber or tourism department websites:
Other Information
Contact
For specific questions, please contact the park at 276-445-3065 or email wildernessRoad@dcr.virginia.gov. Reservations must be made by calling the Virginia State Parks Customer Service Center at 800-933-7275.FAQs
1. Do you have a venue for ceremonies, receptions or rehearsal dinners?
- Yes, the Karlan Mansion and amphitheater are available throughout the year. Reservations can be made 11 months in advance. Wedding packages are also available.
2. How many guests can the Karlan Mansion accommodate?
- The Karlan Mansion can accommodate 75 guests for indoor weddings and 100 guests for outdoor weddings.
3. Is the Karlan Mansion available for rent for the full day?
- Yes, the facility is available from 8 a.m. to 10 p.m.
4. Is internet access available?
- Yes, there is Wi-Fi available.
5. Are tables and chairs available?
- Yes, there are tables and chairs available. Decorations and linens are not provided. Please contact the park for more information.
6. Are restrooms available in Karlan Mansion?
- Yes, there are restrooms inside the mansion.
7. Can wedding parties use the Karlan Mansion's upstairs area?
- Visitors are allowed upstairs to use the bathrooms and bride room only.
8. Are caterers allowed?
- Yes, park staff will need a copy of their certificate of insurance and health department permit prior to the start of the reservation.
9. Are DJs allowed?
- Yes, park staff will need a copy of their certificate of insurance before the start of the reservation. Park staff will discuss appropriate sound levels before the start of your event, and music must end by 10 p.m., unless approved by a Special Use Permit before the event.
10. Can I serve alcoholic beverages at my event?
- Yes, we require an Alcoholic Beverage Control banquet license. Please provide a copy of the license to park staff before the start of your event. The license needs to be posted at all times while the event is being held. Alcohol may not be taken outside of the designated area.
11. Are decorations permitted?
- Decorations are permitted but may not be attached to painted surfaces and may not damage the facility in any way. Paint, glue, glitter or confetti are not allowed. No candles or open flames are allowed. Chafing dish fuel is allowed to be used with chafing dishes to keep food warm. Renters are responsible for damages or any excess cleaning of the facility required after the event.
12. Is ice available?
- Yes, ice is available.
13. Is there a fireplace in the Karlan Mansion?
- The Karlan Mansion does have fireplaces; however, fires are not allowed in any of them.
14. Do I need to complete any additional paperwork through the park office?
- Yes, a Rental Terms of Agreement Form will be sent to you for review and signature. Please return the signed copy to the park office. A Special Use Permit Application, including a $25 fee, must be submitted to the park office more than 30 days before your event.
15. What if I need assistance after the office closes?
- Staff will provide you with a ranger on-call phone number for after-hours assistance.
16. I would like to tour the facility before making a reservation. Is this possible?
- Yes, please contact the park office at 276-445-3065 to schedule an appointment.
17. Do you have overnight facilities for our wedding guests?
- The park offers primitive camping for groups. Reservations can be made 11 months in advance through the Virginia State Parks Customer Service Center at 1-800-933-7275 and select option 5.
