Poultry Litter Transport Incentive Request Form (DCR199-184.doc) | Field Application Record Form (DCR199-186.doc) | Chain of Custody Form (DCR199-185.doc) | Virginia W9 Form

DCR and the Virginia Poultry Federation now offer a poultry litter transport incentive program to facilitate the efficient use of poultry litter as a crop nutrient source in areas that most benefit from those nutrients. The aim is to encourage development of self-sustaining poultry litter markets in areas outside of the main poultry producing counties. Through the program, assistance is provided at the rates of $5 or $12 per ton of litter to help cover additional transportation costs.

Who is eligible?

• Poultry litter brokers
• Poultry litter end-users

Requirements

• Poultry litter must originate on farms in Page and Rockingham counties.
• To receive an incentive payment through this program, litter cannot be transported to a final destination within Accomack, Augusta, Northampton, Page, Rockingham or Shenandoah County.
• Click here for a list (PDF) of eligible counties and incentive payment rates.
• Up to 500 tons of litter may be eligible per end-user per incentive request. Subsequent requests may be submitted after a request for payment, with all forms completed, has been received on the previous request.
• Completed Poultry Litter Transport Incentive Request Forms (DCR199-184.doc) are valid for 12 months from the date of approval of the current request. If litter applications are not made within 12 months, a new form will need to be submitted for consideration.
• Total payment is based on tonnage shown on certified scale weight tickets.
• A Nutrient Management Plan (NMP) must be prepared by a Virginia Certified Planner for the fields to receive poultry litter.
• The end-user agrees to fully implement their NMP.
• Poultry litter must have been analyzed within the previous three years to determine nutrient content and final application rate for nutrient management plan development. If analysis is unknown at the time the plan is being written, litter analysis shown in Table 8-4, Average Analysis for Manure Tested in Virginia, in the Virginia Nutrient Management Standards and Criteria, Revised October 2005, maybe used to develop the initial plan submitted with the incentive request form for this program.
• Fields eligible for payment must have a Virginia Tech soil test phosphorus fertility rating of M+ or lower. See the the box on the Field Application Record Form for correlation of other soil testing laboratories.
• No mortality (composted or otherwise) can be shipped as part of this incentive program. Litter containing mortality in any form will not qualify for payment.
• Litter with moisture greater than 35 percent is ineligible for payment.
• The receiving farm must have a safe off-loading site that does not pose an undue risk to water quality. These sites must be identified in the NMP.
• Those on the receiving farm must store litter according to buffer requirements identified in the NMP’s Special Conditions and cover litter if it’s stored more than 14 days. These sites must be identified in the NMP.
• Vehicles used to transport poultry litter, including any application equipment, must contain the poultry litter within the cargo area without loss while operating on a public road.
• Spot checks for compliance with these program requirements may be performed by the Virginia Department of Conservation and Recreation.

How to apply

• To apply for the payment, the applicant must complete and return the included Poultry Litter Transport Incentive Request Form (DCR199-184.doc), a W-9 tax form (PDF) and a current NMP for the fields receiving litter to:
  • Litter Transport Incentive Program
    Department of Conservation and Recreation
    44 Sanger Lane, Suite 102
    Staunton, VA 24401
    (540) 332-9222
• Once the forms and NMP are received, they are reviewed by DCR staff. The incentive request must be approved by DCR prior to litter transport.
• Once a Poultry Litter Transport Incentive Request Form has been approved for incentive payment and after litter has been applied, submit to the above address the following completed forms:
  • Field Application Record Form (DCR199-186.doc)
  • Chain of Custody Form (DCR199-185.doc)
  • Certified scale weight tickets showing the litter tonnage transported
• Next the payment is processed, and DCR sends the incentive payment to the party who submitted the incentive request form.